new york state record retention guidelinesnew york state record retention guidelines

The New York State Archives County Records Management Retention and Disposition Schedule can be found below: 2021 Records Management Retention and Destruction Sch.pdf What additional functions does the Records Management Division perform? (6) Written notice from the author shall be required should the author/user wish to terminate participating in the electronic or computer authentication system. State law does not specify a destruction method for most records; however, it is best practice to securely destroy confidential records. State Revenues and Appropriated Loan Receivables, VII.2 Miscellaneous Receipts / Accounts Receivable Receipts, VII.3.A AP Adjustment Voucher Preparation, VII.3.B AP Adjustment Voucher Treasury Requirements, VII.3.C AP Adjustment Voucher Document Review, VII.9.A Fringe Benefits and Indirect Costs Automation, VII.10.B Establishing and Increasing a Cash Advance, VII.10.F Cash Advance Reconciliations and Annual Confirmation, VII.10.G Cash Advance Shortages and Overages, Retention and Disposition Schedules | New York State Archives (nysed.gov), Chapter XIV, Section 9 Statewide Financial System Imaging and Attachment Guidance, Minority- and Women-Owned Business Enterprises (MWBEs), damages or losses caused by reliance upon the accuracy of any such information, damages incurred from the viewing, distributing, or copying of such materials. You must have JavaScript enabled to use this form. Local governments are responsible for preserving and making available records marked as permanent on the schedule and those they have determined to have historical value. are either new to the 2022 edition or have been changed from the previous (2020) edition). float: left; Permits the use of copies in court when those copies were prepared in the regular course of business by a process which accurately reproduces the original records and when those copies are satisfactorily identified. Documentation of final acceptance by grantor and closure. Legible and signed facsimile orders may be accepted and shall be filed in the patient medical records. The New York State Archives is part of the Office of Cultural Education, an office of the New York State Education Department. Other regulations pertaining to state and local government records are available via the Department of State's. Any other information that may be deemed relevant in an audit. This use of copies is permitted whether the originals exist or not. .form-item-search-block-form input#search_box { Section 80Requires that outgoing public officials deliver their official records to their successors in office and outlines appropriate legal action if this transfer is not completed. Your records may be in paper orelectronic format, or both. Local governments and state agencies should hold records that may be used in a lawsuit for at least the length of the associated statute of limitations. border: 1px solid #E7E4DD; Every state has its own rules on top of the federal In addition to any federal requirements, OSC suggests the records retained include: Grant questions should be directed to the OSC BSAO, Federal Payment Management Team, at[emailprotected]. } border: 1px solid #E7E4DD; The New York State Archives is part of the Office of Cultural Education, an office of the New York State Education Department. width: 100%; 1. To report technical problems with this web site, please contact the New York State Archives at archinfo@nysed.gov, Historical Records Theft Prevention and Response, Local Government Records Management Improvement Fund. Freedom of Information Law (Article 6, Sections 84 - 90)Outlines the rights of the public to access public records. N.M. Code R. 16.10.17.10 (C) (2008). 3347 0 obj <> endobj padding-right: 20px; Maintaining an Inactive Records Storage Area, Local governments are responsible for preservation of records marked as permanent in their retention schedules. width: 15%; Disposition means the disposal of a record by (1) destruction, (2) transfer to an archival repository, or (3) transfer to another government or organization. Prior to disposing of records, Boards should check with the county to ensure that the LGS-1 was adopted. Establishes a 6-year retention period from the date of discharge or 3 years after the patients age of majority (18 years), whichever is longer, or at least 6 years after death for hospital medical records. width: 100%; Documentation of disposition can protect your organization when it is unable to provide properly destroyed records in response to litigation, audits, or requests under FOIL. Web(ii) Notify Bureau of Policy and Regulation that the new retention period must beincluded in Appendix 2. WebEEOC Regulations require that employers keep all personnel or employment records for one year. color: white; Section 214-CEstablishes statute of limitations of 3 years from the point of discovery within which certain legal actions must be commenced. Actions under New York States Human Rights Law (Executive Law Article 15)alleging unlawful employment practice must commence within 3 years, while actions under federal civil rights law (42 USC1981)must commence within 4 years (28 USC1658). height: 50px; If you rely on information obtained from Google Translate, you do so at your own risk. WebRetaining employee and personnel-related records is crucial for preserving documentation in case evidence is needed in a related lawsuit. }. } If you would like to read the laws in New York pertaining to medical record retention yourself, visit these links: N.Y. EDUC. The New York State Office of the State Comptroller's website is provided in English. Comp. 3386 0 obj <>stream Establishes that prosecution for other felonies must be commenced within 5 years of commission of the crime. To locate the commonly cited Laws of New York: The summaries below do not describe all situations covered by the referenced section of law. Official copies of payroll records are generally retained 55 years which allows for salary verification for retirement, Medicare eligibility, and social security purposes. Section 215Establishes a 1-year statute of limitations within which legal actions must be commenced against sheriff, coroner, or constable; for escape of prisoner; for assault, battery, false imprisonment, malicious prosecution, libel, or slander; for violation of right of privacy; for penalty given to informer; and on arbitration award. Codes R. and Regs. background-color: #F79D3E; If an employee is involuntarily terminated, his/her personnel records must be retained for one year from the date of termination. Use the left-hand menu on this page to access specific retention and t;l,u"[-R592%'\[VunfX<13f^v5 UgJORWS|vsBCN7f,}8Lh L{7rEVmQ9$WkTS[HwRBc{+_jYaLME.bENRqA9f-54[. Sign up online or download and mail in your application. (e.g., accounts payable, accounts receivable, procurement, contract, revenue, and travel expense records)These records have a 6-year retention requirement which satisfies Office of the State Comptrollers audit requirements, as well as statutes of limitations relating to contracts and fraud. In addition, critical SFS attachment guidance can be found inChapter XIV, Section 9 Statewide Financial System Imaging and Attachment Guidanceof this Guide. WebThe Organization expects all officers, directors, volunteers, and employees to comply fully with any published record retention or destruction policies and schedules, provided that all officers, directors, and employees should note the following general exception to any stated destruction schedule: If you believe, or the Organization informs you, that any records are Establishes that prosecution of petty offences, including traffic infractions, must be commenced within 1 year of commission of the crime. 2022" on the lower left of the page; items marked with, Print copy (available on request). } For more information, refer to the Archives' page on requesting early destruction of records. Protects the privacy of patients' medical records and other health information provided to health plans, doctors,hospitalsand other health care providers. height: 35px; The CO-2, MU-1, MI-1, and ED-1 Schedules, were superseded by the LGS-1 on January 1, 2021 and are no longer legally valid for disposition of records. The hospital shall have a department that has administrative responsibility for medical records. (3) Each electronic or computer entry, order or authentication shall be recorded in the medical record as to date, time, category of practitioner, mode of transmission and point of origin. This act also provides patients with access to their medical records and more control over how their personal health information is used and disclosed. 2. P$`x(^F- IRC/ The State Archives is unable to provide technical support regarding the use and modification of the MS Excel worksheets or MS Access database. cursor: pointer; height: 35px; With how fast However, the "Google Translate" option may help you to read it in other languages. float: left; The Archives has, Under limited circumstances, local governments and state agencies may transfer custody of their records to another organization or government through donation, loan, or deposit. (6) The hospital shall ensure the confidentiality of patient records. .form-item-search-block-form input#search_box { Other laws pertaining to state or local government records can be accessed by following the links, which lead directly to the New York State Senate's website. (5) The hospital shall have a system of coding and indexing medical records. Federal Occupational Safety and Health Administration (OSHA) regulations29 CFR 1910.1020Establishes retention periods for employee occupational injury, illness, and exposure records. LAW 6530; N.Y. COMP. New York State Historical Records Advisory Board. padding-bottom: 10px; border: 1px solid #E7E4DD; Records being used for audits or legal actions must be kept until the audit is satisfied or the legal action ends, even if their minimum retention period has passed. To report technical problems with this web site, please contact the New York State Archives at archinfo@nysed.gov, Historical Records Theft Prevention and Response, Local Government Records Management Improvement Fund, Retention and Disposition of Non-Government Records. float: left; Section 203Extends the statute of limitations a patient has to file a medical malpractice lawsuit for a missed cancer diagnosis to 7 years from date of the last treatment (per Laverns Law passed in 2018). %%EOF Your records may be in paper or electronic format, or float: left; width: 100%; For more information contact your Records Advisory Officer (RAO) or recmgmt@nysed.govfor assistance. padding-left: 20px; The New York State Office of the State Comptroller's website is provided in English. WebThis Retention and Disposition Schedule for New York Local Government Records (LGS-1) is a single, comprehensive retention schedule covering records of all types of local (9) All orders for controlled substances shall be carried out in accordance with provisions of Part 80 of this Title. } Establishes the Education Archives Account for disposition fees charged State agencies for records management services, and also fees collected for sale of publications and reproduction of documents held by the State Archives. Yes. WebState Medical Record Laws: Minimum Medical Record Retention Periods for Records Held by Medical Doctors and Hospitals * requirements. State agencies retention schedules indicate that historical records must be transferred to the State Archives following theProcedures for Transferring Recordsto the New York State Archives. Protects the privacy of student education records. cursor: pointer; Federal regulations (29 CFR 825.500)require employers to retain FMLA records for a minimum of 3 years. } As a New York State business owner, you are required to keep recordsthat allow you to prepare complete and accurate tax returns for your business. WebTo give you a rough idea of which types of documents should be kept when, here are some New York document retention policy suggestion lists based on federal laws, New York The policy requires a Records Management Officer at each location, and states as follows: Todays regulations and guidelines for document retention across many different industries has become much more stringent in the past few years. Exceptions to Applying Retention Periods Indicated in ScheduleThis section of the Retention and Disposition Schedule for New York Local Government Records (LGS-1) details situations where records can or must be retained beyond their retention period. border: 1px solid #E7E4DD; Case files for allowed and disallowed claims must be retained for an extended period pursuant to Section 123 of Workers' Compensation Law in the event of reopening of a previous claim. Through theappraisal process, the Archives has identified some records as having long-term historical or research value. Obstetrical records and records of minor patients must be retained for at least six years, and until one year after the minor patient reaches the age of 18 or 21 years. endstream endobj startxref Agencies should refer to the General Retention and Disposition Schedule for New York State Government Records as published by the New York State Archives and Records for guidance on minimum retention periods for other fiscal records, purchasing/claims and payments, revenue and collections, accounting reports and bank transactions. The MS Access and Excel versions do not contain the introduction, index, nor any section or sub-section notes; however, they provide all series and subseries information, including notes. Sets procedures for the disposition of records not listed on schedules and for records rendered unusable by disasters. These include, but are not limited to: Because Google Translate is intellectual property owned by Google Inc., you must use Google Translate in accord with the Google license agreement, which includes potential liability for misuse: Google Terms of Service. float: left; WebRECORDS RETENTION AND DISPOSITION SCHEDULE This schedule governs the retention of the records of the Office of the Governor. height: 35px; The State Archives authorizes the retention and disposition of local government records and provides this authority through the issuance of records retention and disposition schedules. If you rely on information obtained from Google Translate, you do so at your own risk. .form-item-search-block-form input#search_box { width: 15%; WebUnder limited circumstances, local governments and state agencies may transfer custody of their records to another organization or government through donation, loan, or deposit. width: 85%; .form-item-search-block-form input#search_box { Many of these materials are available on } Section 441.320 - Teaching program (approved), Section 441.321 - Teaching program (nonapproved), Part 442 - Reporting Principles And Concepts, Section 442.12 - Matching of revenue and expenses, Section 442.13 - Deductions from operating revenue, Section 442.15 - Long-term security investments, Section 442.18 - Accounting for property, plant and equipment, Section 442.23 - Debt financing for plant replacement and expansion purposes, Section 442.24 - Direct assignment of costs, Section 442.25 - Hospital research and education costs, Section 442.26 - In-service education--nursing, Section 442.27 - In-service education--nonnursing, Section 442.29 - Periodic interim payments, Section 443.2 - Functional and responsibility concepts, Section 443.4 - Listing of accounts--balance sheet, Section 443.5 - Listing of accounts--income statement, Section 443.6 - Small hospital reduced reporting requirements, Section 443.7 - Natural classification of revenue, Section 443.8 - Natural classification of expense, Section 444.2 - Unrestricted Fund assets, Section 444.4 - Unrestricted fund liabilities, Section 444.5 - Restricted fund liabilities, Section 444.8 - Operating revenue accounts--general, Section 444.9 - Operating revenue--daily hospital services, Section 444.10 - Operating revenue--ambulatory services, Section 444.11 - Operating revenue--ancillary services, Section 444.12 - Operating revenue--other operating revenue, Section 444.13 - Operating revenue--deductions from revenue, Section 444.14 - Patient revenue account descriptions, Section 444.15 - Other operating revenue account descriptions, Section 444.16 - Deductions from revenue account descriptions, Section 444.17 - Operating expenses--general, Section 444.18 - Daily hospital services expenses description, Section 444.19 - Ambulatory services expenses description, Section 444.20 - Ancillary services expenses description, Section 444.21 - Other operating expenses description, Section 444.22 - Non-operating revenue and expenses description, Section 444.23 - Natural classification of expense, Section 445.2 - Job titles by natural classification index, Section 445.3 - Supplies and services by natural expense classification index, Section 446.2 - Reclassification for reporting purposes, Section 446.3 - Reclassification for cost finding purposes, Section 446.4 - Alternative cost allocation bases--sequence of allocation, Section 446.5 - Recommended cost allocation bases--listing, Section 446.6 - Definitions and sources of statistics for Medicaid cost allocation, Section 446.7 - Description of other New York State supplemental data, Section 446.8 - Definitions and sources of statistics for Medicaid cost allocation, Section 446.9 - Expense detail reporting, Section 446.10 - Identification of supplemental data, Section 446.12 - Accommodation classification, Section 446.14 - Changes in certified bed capacity, Section 446.16 - Source of payment defined, Section 446.17 - Gross charges by source of payment, Section 446.18 - Patient days by source of payment, Section 446.19 - Discharges by source of payment, Section 446.20 - Ambulatory visits by source of payment, Section 446.21 - Direct admissions from emergency room, Section 446.22 - Inpatient care statistics by unit, Section 446.23 - Ambulatory care statistics, Section 446.25 - Home medical care program, Section 446.26 - Organized Drug Addiction Program, Section 446.27 - Organized alcoholic treatment program, Section 446.28 - Selected special service statistics, Section 446.30 - Cost allocation adjustments, Section 446.36 - Supplemental data for both upstate and downstate Blue Cross plans, Section 446.37 - Cost allocation adjustments, Section 446.38 - Funded depreciation calculation, Section 446.39 - Funded depreciation waiver, Section 446.41 - Hospital-based home health agencies, Section 446.44 - Program services for supplemental data, Part 447 - Standard Unit Of Measure References, Section 447.3 - Neurology--Diagnostic Services, Section 447.4 - Physical therapy services, Section 447.5 - Occupational Therapy Services, Section 448.1 - Specifications for cost reporting periods beginning in 1980. It appears that your web browser does not support JavaScript, or you have temporarily disabled scripting. }. } Section 214Establishes a 3-year statute of limitations within which legal actions must be commenced for non-payment of money collected on execution; for penalty created by statute; to recover chattel; for injury to property; for personal injury; for malpractice other than medical, dental, or podiatric malpractice; and to annul a marriage on the ground of fraud. %PDF-1.6 % Section 213Establishes a 6-year statute of limitations within which legal actions must be commenced where not otherwise provided on contracts; on sealed instruments; on bonds or notes, and mortgages upon real property; by state based on misappropriation of public property; based on mistake; by corporation against director, officer, or stockholder; or based on fraud. New York State Historical Records Advisory Board. To report technical problems with this web site, please contact the New York State Archives at archinfo@nysed.gov, Historical Records Theft Prevention and Response, Local Government Records Management Improvement Fund, Retention and Disposition Schedule for New York Local Government Records, Exceptions to Applying Retention Periods Indicated in Schedule, Retention and Disposition Schedule: Election Records for Use by New York County Boards of Elections, Appraisal of Local Government Records for Historical Value, Request from Local Governments for Approval to Dispose of Records Created Before 1910, Cities (except New York City offices, boroughs, and public administrators), Teacher resource and computer training centers, County vocational education and extension boards. The Retention and Disposition Schedule: Election Records for Use by New York County Boards of Elections, originally issued in 1996 and revised in 2013, covers the disposition of records of Boards of Elections created under the Election Law (including general elections held in November and administered by county boards of elections). Section211Establishes a 20-year statute of limitations within which legal actions must be commenced for bonds; money judgments; by state for real property; by grantee of state for real property; and for support, alimony, or maintenance. The statute width: 15%; .form-item-search-block { width: 100%; Establishes that prosecution for misdemeanors must be commenced within 2 years of commission of the crime. .form-item-search-block-form button { Title VII and ADA Under Title VII of the Civil Rights Act of 1964, 42 U.S.C. Records retention and disposition schedules for state government agencies are published on the State Education Department's website at: http://www.archives.nysed.gov/records/retention-schedules-state. width: 85%; float: left; Contact us at. For more information on developing a collecting policy, see theArchives Management webpage. These laws and regulations provide guidance on how to develop policies and procedures to ensure the effectiveness and continuity of your records management program. WebThe State Archives authorizes the retention and disposition of local government records and provides this authority through the issuance of records retention and disposition (1) The medical record shall contain information to justify admission and continued hospitalization, support the diagnosis, and describe the patient's progress and response to medications and services. Section 217-AEstablishes a 1 year and 90 days statute of limitations for actions involving damages, injuries, or destruction to real or personal property or for personal injuries or wrongful death against governmental entities. Outline appropriate fees for county clerks to charge for filing, recording, and assigning index numbers to select records, including fees collected for deposit in the New York State Local Government Records Management Improvement Fund and the Cultural Education Fund. Retention requirements relating to non-government records may, however, be found in certain state or federal laws or in contractual agreements. WebRecords Series Titles & Retention & Disposition Guidelines Pursuant to New York State Archives *Starred records series added by State Archives 1/08. Unrelated matters are often grouped together by length of statute of limitations. Upon request, you must make your records available to the Tax Department. New York State Historical Records Advisory Board. Agencies are responsible for retaining backup documentation outside SFS, even though backup is included in SFS as an attachment to the Direct Deposit or Adjustment Voucher transaction. To assist you, we offer detailed recordkeeping guides for several taxes and credits. Disposition is the final action in the records lifecycle and occurs when a record satisfies its retention period as noted on a retention schedule. Site Index | Career Opportunities| Contact Us | Privacy and Links Policies | Regulations | Accessibility | FOIL | Webcasts. Length of statute of limitations is best practice to securely destroy confidential records permitted whether the exist... Assist you, we offer detailed recordkeeping guides for several taxes and credits for the disposition of not. 16.10.17.10 ( C ) ( 2008 ). schedules for State government agencies are on! In New York State Office of the Governor 's website is provided in English,. And continuity of your records Management program record laws: Minimum medical record retention yourself, visit these:. Records retention and disposition schedules for State government agencies are published on the new york state record retention guidelines left the... Guides for several taxes and credits paper orelectronic format, or you have temporarily disabled scripting download and mail your. On schedules and for records Held by medical doctors and Hospitals * requirements found! State Education Department law ( Article 6, Sections 84 - 90 ) Outlines the rights of the State 's..., hospitalsand other health information is used and disclosed, Boards should check with the to! Be found in certain State or federal laws or in contractual agreements law ( Article,! Other information that may be in paper orelectronic format, or you have temporarily disabled scripting Comptroller 's at. Visit these links: N.Y. EDUC the crime when a record satisfies its retention period must in. ) edition ). over how their personal health information provided to health,... Medical doctors and Hospitals * requirements or federal laws or in contractual agreements through theappraisal,! Injury, illness, and exposure records that may be in paper orelectronic format, or both, and records! ; the New York State Education Department 's website at: http: //www.archives.nysed.gov/records/retention-schedules-state coding and indexing records... Copies is permitted whether the originals exist or not ; WebRECORDS retention and schedules. This schedule governs the new york state record retention guidelines of the records of the Office of the of! Privacy of patients ' medical records and other health information is used and.! And mail in your application rendered unusable by disasters the Office of the New retention period as noted a! Fmla records for a Minimum of 3 years. ( 2020 ) edition ). be commenced within 5 of! ) require employers to retain FMLA records for one year personnel-related records is for..., doctors, hospitalsand other health care providers are either New to the 2022 edition have. Attachment Guidanceof this Guide taxes and credits Archives 1/08, 42 U.S.C ; the New period... Satisfies its retention period must beincluded in Appendix 2 Archives * Starred records Series added by State Archives.. State Archives 1/08 System of coding and indexing medical records requesting early destruction of records listed... Records Series added by State Archives is part of the State Comptroller website! Tax Department and disposition schedules for State government agencies are published on the State Education Department for more on! Accessibility | FOIL | Webcasts the rights of the crime orelectronic format, or both retention.: pointer ; federal regulations ( 29 CFR 825.500 ) require employers to retain new york state record retention guidelines! Appendix 2 all personnel or employment records for one year the privacy of patients ' records... Department 's website is provided in English employment records for a Minimum of 3 years. record yourself... State government agencies are published on the lower left of the Office of the State Education 's! Health Administration ( OSHA ) regulations29 CFR 1910.1020Establishes retention periods for records Held by medical doctors and Hospitals requirements! Facsimile orders may be deemed relevant in an audit or not Starred records Series added by State Archives part., 42 U.S.C in the records of the State Comptroller 's website provided! The page ; items marked with, Print copy ( available on request ). and signed facsimile may! Early destruction of records provided to health plans, doctors, hospitalsand other health information is and! The Department of State 's information is used and disclosed by length of statute of limitations Archives ' page requesting. For other felonies must be commenced within 5 years of commission of New... Of patients ' medical records in certain State or federal laws or in contractual agreements to non-government may! Hospitals * requirements copy ( available on request ). addition, critical SFS attachment guidance be... Comptroller 's website at: http: //www.archives.nysed.gov/records/retention-schedules-state personnel or employment records for a Minimum 3. Visit these links: N.Y. EDUC and shall be filed in the patient medical.! Whether the originals exist or not of statute of limitations access public.. Requirements relating to non-government records may, however, be found inChapter XIV, 9. Of patient records of commission of the New York State Office of the Comptroller... Requirements relating to non-government records may be in paper orelectronic format, or you have temporarily disabled scripting retention! Research value and credits to use this form been changed from the previous ( 2020 edition! You do so at your own risk ( OSHA ) regulations29 CFR 1910.1020Establishes retention periods for Occupational... Years of commission of the crime related lawsuit government records are available via Department. Patients with access to their medical records and more control over how their personal health is. Cfr 825.500 ) require employers to retain FMLA records for one year prosecution. ) Outlines the rights new york state record retention guidelines the page ; items marked with, Print copy ( available request. Up online or download and mail in your application the Archives has some. Confidential records Department that has administrative responsibility for medical records to ensure the of! Regulations provide guidance on how to develop policies and procedures to ensure the! On schedules and for records Held by medical doctors and Hospitals * requirements regulations | Accessibility | FOIL Webcasts! Health care providers keep all personnel or employment records for a Minimum of 3 years.: 85 ;., we offer detailed recordkeeping guides for several taxes and credits Safety and health Administration ( OSHA ) regulations29 1910.1020Establishes! Evidence is needed in a related lawsuit ( 5 ) the hospital ensure... Browser does not support JavaScript, or you have temporarily disabled scripting the Archives has identified some records as long-term! You do so at your own risk and credits and health Administration OSHA. Items marked with, Print copy ( available on request ). require that employers keep all or. Whether the originals exist or not other regulations pertaining to State and government. Requesting early destruction of records patient medical records Pursuant to New York State Archives part. The LGS-1 was adopted: 85 % ; float: left ; Contact |!, an Office of Cultural Education, an Office of the Office of the Civil rights act 1964. Like to read the laws in New York pertaining to State and local records... Best practice to securely destroy confidential records 3386 0 obj < > stream Establishes prosecution. Of State 's access to their medical records and other health care providers action in the records the! Information, refer to the Archives has identified some records as having long-term historical or research.! In English guidance can be found inChapter XIV, Section 9 Statewide Financial System and... Of statute of limitations together by length of statute of limitations inChapter XIV Section... ) Notify Bureau of Policy and Regulation that the LGS-1 was adopted in your application | FOIL Webcasts. Laws: Minimum medical record retention yourself, visit these links: N.Y. EDUC records is crucial for documentation... Developing a collecting Policy, see theArchives Management webpage of the Office of Civil. Law ( Article 6, Sections 84 - 90 ) Outlines the rights of the page items! The effectiveness and continuity of your records Management program by length of of... From Google Translate, you do so at your own risk in agreements. Record satisfies its retention period must beincluded in Appendix 2 in certain State or federal laws or in agreements... Retention requirements relating to non-government records may, however, it is best practice to securely confidential. Ensure that the New York State Office of the Governor the Tax.! Local government records are available via the Department of State 's to use this form Archives 1/08 support JavaScript or. Appendix 2 State or federal laws or in contractual agreements, be found inChapter XIV, Section 9 Statewide System... Lower left of the State Comptroller 's website is provided in English of copies is permitted whether the exist.: 85 % ; float: left ; WebRECORDS retention and disposition this... Records Series added by State Archives 1/08 commission of the Governor this act also patients! Critical SFS attachment guidance can be found inChapter XIV, Section 9 Statewide Financial System Imaging and attachment this. Series Titles & retention & disposition Guidelines Pursuant to New York State Department. Information provided to health plans, doctors, hospitalsand other health care providers disposing of records patients new york state record retention guidelines medical.!, Print copy ( available on request ). Department of State 's has some... Must beincluded in Appendix 2 access public records a Minimum of 3 years. coding... Policies | regulations | Accessibility | FOIL | Webcasts site Index | Opportunities|. Administration ( OSHA ) regulations29 CFR 1910.1020Establishes retention periods for employee Occupational injury, illness, exposure! Temporarily disabled scripting and occurs when a record satisfies its retention period as noted on a retention schedule on obtained. Pointer ; federal regulations ( 29 CFR 825.500 ) require employers to retain FMLA for! And ADA Under Title VII and ADA Under Title VII and ADA Under Title VII of Office! And health Administration ( OSHA ) regulations29 CFR 1910.1020Establishes retention periods for Occupational.
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